How to use the glossary for quicker
notes
The glossary is a list of abbreviations
that automatically expand when you type them in a note entry. You
can use the glossary to quickly add common phrases to note entries.
They can be handy for quickly adding the name of a client you met
with, a project/matter you're working on, a task you performed,
etc. Glossary entries can also be used in TimeCache's Add Detail dialog.
Creating abbreviations
To store a glossary abbreviation, go to the List Manager, click
Glossary at the top of the panel and
then click New at the bottom of the
List Manager panel to create the entry. For more information on
working with TimeCache's List Manager, see the List Manager chapter of TimeCache Help.
You can also create new glossary listings directly in the Daily
Log's data entry popup window while you're entering notes. With a
note entered in the popup window, you can click G at the top right corner and hold down the mouse
to bring up an "add glossary" menu. If there is no text selected,
one item, Add note to Glossary list,
appears in this menu. Choosing this item, adds the entire note
after you assign an abbreviation in the dialog that appears. If
part or all of the note is selected, a second menu item,
Add selection to Glossary list,
appears. Choosing this second menu item adds only the selected text
(again, after you assign an abbreviation for it).
Using glossary items in notes
When you're entering notes, TimeCache looks for discreet entries of
these abbreviations (i.e., entered as separate words), and expands
them to the full text you assigned to them. If you type a glossary
abbreviation in the middle of a note's text, the abbreviation will
not be expanded until you add a space after the abbreviation.
TIP: When you add note glossary listings,
make their abbreviations a snippet you would not normally include
in note text. That way you won't accidentally auto-expand something
that wasn't meant to be an abbreviation. One approach is to adopt
the convention of appending or preceding abbreviations with a
character you don’t normally include in notes, such as "\".
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