Managing retainers
If you want to make sure you start each month with a $0 balance on
retainer projects/matters, you have a few different options. If you
use TimeCache's built-in invoice function, TimeCache can
automatically hide the retainer fee entry and all the retainer
charge entries from each Job Sheet as you invoice them (with the
proper Preferences settings for Invoice
options). This allows you to use the same project month after
month, adding a retainer amount each month.
Another option is to mark "old" retainer entries on their
respective Job Sheets and check the Hide
marked entries checkbox at the top of the Job Sheet
panel.
Or you can create a "billed items" project for each project you're
tracking and move entries to it after the
month is up. As an alternative, you could archive projects each month, removing them from
the active data file, and creating new project listings (i.e. new
Job Sheets) for any continuing retainer jobs.
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